Events and trade shows
Event and Trade Show Movers in the Bay Area
We truck decor, plants, furniture and booth materials from your office or warehouse to the venue, then bring it all back after, using our own crews and box trucks.
- 1,500+ reviews
- Licensed CAL-T 0191363
- Evenings and weekends, no extra charge
What we move for events
Joshua's Moving moves anything for an event that fits in a box truck: plants and greenery, decor, tables and chairs, lounge furniture, signage, and crated or boxed booth materials. We load at your office, warehouse or storage unit, deliver to the venue, and bring it back when the event ends. If the decor or booth pieces need boxing up first, our packing crew can do that too.
- Plants, greenery and decorPlanters, potted plants and decor pieces, loaded and unloaded with care.
- Event furnitureTables, chairs and lounge furniture, taken apart where needed and set where you want it.
- Booth and exhibit materialsCrated or boxed booth pieces, signage, displays and marketing materials.
- Office to offsiteFurniture, equipment and supplies from your office to a conference, offsite or company event, and back. Office moves.
- Storage between eventsShort and long term storage for business clients, so your event kit has somewhere to live.
In October our crews moved a repeat client's plants and greenery from Burlingame down to a resort in the South Bay for an event.
Trade shows at convention centers
At large convention centers, the show's general service contractor runs the loading docks and moves freight from the dock to your booth. A mover like us gets your materials to the place and time your exhibitor kit names, then picks them up again at move-out.
Moscone Center in San Francisco spells this out. Its freight handling rules say the general service contractor or freight handler for the event is responsible for all material handling, that the docks are staffed and managed by that contractor, and that Moscone has no shipping, receiving or storage for show shipments. Trucks may also have to check in at a marshaling yard first.
Which kind of event is yours?
| Where the event is | What we do | What the venue or show handles |
|---|---|---|
| Convention center | Haul from your office or storage to the delivery point and time in your exhibitor kit, then pick up at move-out | The dock, freight to your booth, and booth labor |
| Hotel, resort, winery or office | Carry everything into the room and set furniture and decor where you want it, if the venue allows | Load-in times and building rules |
If the show is at a convention center, read the exhibitor kit before you book anyone. If you run a series of events, keep the kit in our storage between dates and we deliver from there each time.
Say your company has a booth at a Moscone show and the banners, crates and giveaway boxes are sitting in your Palo Alto office. We load the day before your move-in slot, deliver where the kit tells us, and collect everything at move-out to bring back to the office or into storage.
Load-in and load-out on your schedule
Event moves happen when the venue says so, and that is often an evening or a weekend. We move evenings and weekends at no extra charge, so a Friday night load-in costs the same as a Tuesday move.
Picture a Saturday conference at a hotel near SFO. We deliver the stage furniture and signage Friday evening, the planner walks the room before guests arrive, and on Sunday morning the same crew loads it all back up and returns it to storage.
Insured for venue work
Venues often ask for proof of coverage before load-in. Current limits from our certificate of insurance (more on our license and insurance page):
- Commercial general liability $2,000,000 each occurrence, $2,000,000 general aggregate, $3,000,000 products and completed operations aggregate
- Automobile liability $1,000,000 combined single limit
- Umbrella liability $3,000,000 each occurrence, $3,000,000 aggregate
- Workers' compensation and employers' liability Statutory, employers' liability $1,000,000 each accident
- Motor truck cargo $100,000
Certificates of insurance on request
Tell us what the venue needs, including additional-insured or venue-specific certificates, and we send the COI before load-in.
Questions about a venue's rules? Call (650) 629-2465.
Get an event moving quote
Tell us the venue, the dates, and roughly what's moving. If you have an exhibitor kit with delivery times, mention it. We reply within one business day.
Book event moves often? See how we work with business partners.
Rather talk now? (650) 629-2465
Why planners and exhibitors book Joshua's Moving
- 1,500+ customer reviewsMore than 1,500 reviews across Google and Yelp. Read them before you call.
- State licensedPermit CAL-T 0191363 from the California Bureau of Household Goods and Services.
- Our own crews and trucksOur moving crews arrive in our own branded box trucks.
- Furniture take-apart and setupWe take apart desks, workstations and conference tables, move them, and set them up again.
- Packing, moving and storageOne company packs, moves and stores your furniture and equipment until the new space is ready.
- Local since 2013Based in East Palo Alto and moving Bay Area customers for more than ten years.
Event moving questions
Do you move trade show booths?
Can you deliver to Moscone Center?
Do you work evenings and weekends?
Can you store our event materials between events?
Can you send a certificate of insurance to the venue?
How much does an event move cost?
Which areas do you cover for events?
Book Joshua's Moving for your next event
We've moved Bay Area customers since 2013 with our own crews and trucks, and evening and weekend work costs the same as a weekday. Planning an office move after the show? See our commercial movers.
Get an Event Moving Quote